Mid-Atlantic Officers and Board
January 1, 2012 - December 31, 2012
OFFICERS TERM
*President: HarrietAnn Litwin 1/1/12 - 12/31/12
Delaware Division of Vocational Rehabilitation
4425 N. Market St., P.O. Box 9969
Wilmington, DE 19809-0969
Work: (302) 761-8275
Fax: (302) 761-6611
President-Elect: Melissa James 1/1/12 - 12/31/12
MD Division of Rehabilitaion Services
2301 Argonne Drive
Baltimore, MD 21218
*Secretary: Deborah Bell Veale, M.S., CRC 1/1/12 - 12/31/12
Virginia Department of Rehabilitative Services
Hampton North Office Park II
303 Butler Farm Road, Suite 105
Hampton, VA 23666
Work: (757) 865-3111
Fax: (757) 865-4856
*Treasurer: Michael Fiore, BSE, MBA 1/1/12 - 12/31/14
The Sierra Group, Inc.
King of Prussia, PA 19406
Work: (610) 992-0288 x111
*NRA Board Rep: Eleanor Williams 1/1/12 - 12/31/12
4907 Sulky Drive, Apt.102
Richmond, VA 23228
Work: (804) 662-7075
*Past President: Philip F. Cooke 1/1/12 - 12/31/12
120 Chapman Street
PO Box 1113
Orange, VA 22960
Work: (540) 672-7880
CHAPTER REPRESENTATIVES TO THE BOARD
Terms determined by respective Chapters
DELAWARE
*Deborah Bradl *Sandra J. Miller
Delaware Department of Labor (effective March 2012 Dan Madrid)
1114 S. Dupont Hwy., Suite 105 Division of Vocation Rehabilitaion
Dover, DE 19901 4425 N. Market St.
Work: (302) 739-5478 Wilmington, DE 19809
Fax: (302) 739-6874 Work: (302) 761-8278
DISTRICT OF COLUMBIA
*Inactive Chapter / no representatives
MARYLAND
Susan (Gee) Gugliuzza William B. Talley
MD Business Enterprise Prog. for the Blind Maryland Dept. of Rehab.
2301 Argonne Drive Hazel Hall, Suite 1062
Baltimore, MD 21218 Princess Ann, MD 21853
Work: (410) 554-9452 Work: (410) 543-4321
PENNSYLVANIA
*Joan Kester, MA, CRC *Stephanie Pranses
503 Blossom Trail Rehabilitation Consultant
Mount Joy, PA 17552 1196 Roundtop Road
Work: (570) 723-5060
VIRGINIA
*Mary Kaye Johnston *David Gitlin
4612 Kingsrow Drive
Glen Allen, VA 23060
WEST VIRGINIA
*Inactive Chapter / no representatives
REGIONAL CHAPTER PRESIDENTS FOR 2012
*Delaware Deborah Bradl
Delaware Department of Labor
1114 S. Dupont Hwy., Suite 105
Dover, DE 19901
Work: (302) 739-5478
Fax: (302) 739-6874
(Effective March 2012 Dan Madrid)
Maryland Adele Connolly
MD Division of Rehabilitation Services
Suite 411, Professional Arts Bldg.
5 Public Square
Hagerstown, MD 21740-5583
Phone: 301-791-4760
Toll-free: 1-800-801-4297
TTY: 301-791-4763
FAX: 301-739-8464
*Pennsylvania Stephanie Pranses
1196 Roundtop Road
Wellsboro, PA 16901
Work: (570) 723-5060
*Virginia Ned Campbell
Virginia Department of Rehabilitative Services
8004 Franklin Farms Drive
Richmond, VA 23229
Work: (804) 662-7616
* District of Colombia Inactive
NRA MID-ATLANTIC REGION BOARD MEETING
December 6, 2011
Telephone Conference: 1-866-698-3846 / code 5135199#
Call to Order
Philip Cooke called the meeting to order at 12:57pm (EST) Those in attendance were Philip Cooke, HarrietAnn Litwin, Debbie Veale, Eleanor Williams, Carl Marshall, Mary Kaye Johnston, Michael Fiore, Susan Gugliuzza, Joan Kester, Melissa James, Sandy Miller, David Gitlin. A quorum was reached. Deborah Bradl, Stephanie Pranses, and William Talley were not present.
Minutes
Minutes from the August 23, 2011 meeting were presented, but Carl noted that they were approved at the October 13, 2011 meeting, and questioned the presentation of the October minutes. Mary Kaye and Eleanor noted that the October meeting was the 2011 MAR Annual Board meeting, and therefore, the 2010 Annual Board meeting minutes should have been reviewed and approved at that time. It was decided that because the August 23, 2011 minutes (last regular board meeting) had already been approved, we would be unable to do so today. Carl made a motion to adopt the October 13, 2011 Annual meeting minutes, and to review them at the 2012 MAR Annual Board meeting. Philip seconded the motion, and all approved.
Treasurer’s Report
Michael presented the Treasurer’s report and noted that MAR currently has $11,815.57 in the account as of 12/5/11. Michael noted that he was waiting on dues from DE, WV, PA, DC, and MD. Carl reported that WV and DC are inactive chapter, and we do not collect dues from inactive state chapters. Michael also questioned the 2012 budget. Several noted budget items, such as Carl, who pointed out the awards and costs of ballot mailings. Philip stated that he had not received the bill for the telephone calls, and would forward them to Michael, as well as the cost of mailings. Eleanor reported that the ByLaws state that there will be money set aside for the NRA representative. She also pointed out that MAR receives $2.00 / active member, and $0.00 for lifetime members, and this would be reported in the budget. Michael stated that he would get the current membership list. Reference was made to the email received earlier today from Brian Coupe, NRA Membership Department, noting that Mary Kaye will be the point of contact for state chapter, region or division rosters. The Treasurer’s report was approved and accepted.
NRA / MAR Representative Report
Eleanor reported that the NRA condo is up for sale, and there is a committee looking for a NRA ‘virtual office.’ There is a contract with a company to secure advertisements for the journal, and vendors / sponsors are already being pursued for the 2012 NRA conference in Chicago. She noted the dues increase effective January 2012, and referenced the 11/29/11 email from Brian Coupe. Eleanor will be on the NRA Executive Committee next year, as well as remain the MAR Representative to the NRA Board.
Old Business
- Elections: Carl reported that 535 ballots were mailed, and 43 ballots were returned. Melissa James will serve as President-Elect for 2012, Debbie Veale will serve as Secretary for 2012, and Michael Fiore will serve a Treasurer for 2012 – 2014. Carl noted that he attempted to obtain correct addresses for any returned mail, and notified chapter representatives.
- Regional Events: PA: 4/5/12 Annual Conference / Professional Development Institute
PA: 4/20/12 PA Association of Rehabilitation Professionals regional event
(Eleanor requested that we send event notices to her by the end of Feb for NRA)
- Best practice business involvement event: Michael provide more details regarding this event, but suggested that MAR have a discussion regarding our goals, objectives and purpose. Mary Kaye suggested that a separate meeting, aside from the Board meeting, be scheduled for strategic planning. HarrietAnn will set up a meeting in January to discuss. Carl stated that MAR needs to have a project that will cause members to want to be involved.
- ByLaws: Carl reported that the Board voted to accept the proposed ByLaws, and that they have forwarded to the National office, but they have not be sanctioned by the National office at the time.
- MAR Awards: Carl reported that he sent out an email regarding the MAR awards earlier today, and encouraged everyone to nominate and share the award descriptions, etc. with chapter colleagues. The deadline for nominations is January 31, 2012.
New Business
- 2012 meeting dates: Philip noted that the first Tuesday of every other month at 12:00 noon seemed to work well for everyone, and it was agreed that the meetings would be in Feb, April, June, Aug, Oct, and Dec. Melissa pointed out that the NRA Annual conference is August 24-26, therefore the MAR Annual meeting would be held during that time.
- Memberships: Mary Kaye reported that she had spoken to Brian Coupe, NRA Membership Specialist, and she, along with others in different regions, will be the points of contact for state chapter, region or division rosters. She noted that NRA is getting the memberships reports to the state chapters, and there will be a slight discrepancy between the Excel chapter rosters and the PDF official roster…
Future Meetings
Dates: 2/7/12
4/3/12
6/5/12
8/7/12
10/2/12
12/4/12
all meetings: 12:00 noon – 1:00 pm
1st Tuesday / every other month (unless otherwise noted)
via telephone conferencing : dial 1-866-698-3846 / code 5135199
Adjournment
After Carl stated that this is his last Board meeting, and good luck to everyone, Philip adjourned the meeting at 1:50 pm.
Submitted by: Debbie Veale, MAR Secretary 2011
NRA MID-ATLANTIC REGION ANNUAL BOARD MEETING
October 13, 2011 Salt Lake City (NRA Annual Conference)
Telephone Conference
Call to Order
Carl Marshall called the meeting to order at 12:09 (MST) / 2:09 (EST) Those in attendance were Philip Cooke, HarrietAnn, Debbie Veale, Eleanor Williams, Carl Marshall, Mary Kaye Johnston, Michael Fiore, Susan Gugliuzza, Stephanie Pranses, Deborah Bradl, Joan Kester. A quorum was reached.
Prior to proceeding with the agenda, Eleanor reported that, at the NRA Annual Board meeting, it was determined that Maryland and Delaware had not submitted their 2010 annual reports, and therefore, were considered inactive chapters until this submission. Also noted was the fact that HarrietAnn would be unable to serve as President for MAR in 2012 unless this was submitted for her state. Representatives from Maryland and Delaware noted they would submit these as soon as possible.
Minutes
Minutes from the August 23, 2011 meeting were presented and reviewed. A correction to the spelling of Mary Kaye’s name was suggested and made. HarrietAnn made a motion to accept the minutes. Stephanie seconded the motion. The minutes were approved and accepted.
Treasurer’s Report
Michael presented the Treasurer’s report and noted that MAR currently has $12,989.29 in the account. He stated that two checks had been presented since the last report, and no deposits had been made. Michael noted that dues from NRA membership should be made to MAR soon. Eleanor informed the Board that NRA membership coordinator, Brain Coupe, reported that he has accurate membership numbers through August, and that it is taking <45 days to get these. Mary Kaye noted that it had been longer than 45 days for Virginia to get an accurate count of current members. The Treasurer’s report was approved and accepted.
NRA / MAR Representative Report
In that some of the Board members were unable to attend the entire Board meeting, this agenda item was postponed temporarily to allow for immediate discussion and voting on the By-Laws. Eleanor reported that the financial situation of NRA was ‘not good,’ but that member services are ‘first and foremost.’ She noted that NRA will draft a letter and sent to all members explaining the situation and options for improvement. Foundations are being pursued to make donations to NRA. NARL and NRA are working on more leadership trainings. Grants are being pursued to help offset costs. Eleanor will make a suggestion to have RCEA, NARL and NRA combine journal efforts. It was also reported that the incoming NRA President would like at least one student on all NRA Boards. Eleanor will be on the NRA Executive Committee next year, as well as remain the MAR Representative to the NRA Board.
Old Business
- By-Laws: Carl noted that the proposed By-Laws had been posted to the Maryland, Virginia and Pennsylvania websites, in addition to mailings to 538 members. Carl made a motion to accept the changes as proposed, Susan seconded the motion. All were in favor, no opposed. The changes were approved and accepted.
- Elections: Carl reported that he has one candidate for each position. And will attempt to have the ballots out by November 1st. The deadline will be November 15th. Mary Kaye questioned whether members of inactive chapters should have their annual reports completed prior to voting privileges, and it was determined that, yes, all members, whether they are involved with an inactive chapter, can vote.
- Regional Events: VA: Collaborations / Employment Summit held last week was successful
MD: 10/18/11 MRA Annual Conference
PA: 10/27/11 IARP & PRA cosponsored event
PA: 4/5/12 Annual Conference / Professional Development Institute
Carl suggested that each state should send events / trainings to Debbie.
Mary Kaye suggested that Debbie could circulate this to the MAR Board.
New Business
- Regional ‘best practice business involvement’ event: In that Michael had to leave the meeting early, Philip reported on a regional ‘best practice business involvement’ event. He reported that Michael is suggested using $6000.00 funds to promote the event, and the winning chapter would receive a monetary reward to be used to further promote resources for all regional members. Carl suggested that this could be presented as a webinar, and stated that it should be discussed at the next Board meeting.
- MAR Awards: Carl encouraged everyone to nominate and share the award descriptions, etc. with chapter colleagues. The deadline for nominations is January 31, 2012.
- 2012 meeting dates: This discussion will be postponed until the next meeting when HarrietAnn will be present. Philip asked that everyone send any scheduling conflicts to him.
- Joan Kester offered support of the GWU Tech Center to MRA.
Future Meetings
Dates: 12/06/11
all meetings: 12:30 pm – 1:30 pm
4th Tuesday / every other month (unless otherwise noted)
via telephone conferencing : dial 1-866-698-3846 / code 5135199
Adjournment
Meeting adjourned at 1:07 (MST) / 3:07 (EST)
Submitted by: Debbie Veale, MAR Secretary 2011
NRA MID-ATLANTIC REGION BOARD MEETING
August 23, 2011 Telephone Conference
Call to Order
Philip Cooke called the meeting to order at 12:34. Those in attendance were Philip Cooke, Debbie Veale, Eleanor Williams, Carl Marshall, Mary Kaye Johnston, Sandy Miller, Susan Gugliuzza, and Stephanie Pranses. A quorum was reached.
Minutes
Minutes from the June 28, 2011 meeting were presented and reviewed. A correction to the spelling of Michael Fiore’s name was suggested and made. Carl made a motion to accept the minutes. Stephanie seconded the motion. All approved.
Treasurer’s Report
The Treasurer’s report was not presented at this time.
Old Business
- By-Laws: Discussion continued regarding the By-Laws, with Philip reporting that he has the list of members from NRA. He noted that this report lists 145 Life members, 81 members who have not renewed but have a June renewal date, and almost 400 total members. Carl will make sure the proposed By-Laws are posted on the VRA, PRA, and MRA websites, with a response deadline of October 1, 2011. Philip will notify NRA that anyone can go to one of these websites to provide feedback. Philip asked about the possibility of the states or MAR sending a card to those without email addresses, with Carl suggesting that MAR should pay for this, if done.
- Webinars: Continued dialogue held regarding MAR webinars. It was noted that Michael had volunteered to help. Carl stated that Michael could help coordinate webinars through the Sierra Group, but someone would need to help Michael with the marketing and planning.
- Regional Events: Carl and Stephanie reported that the PA Chapter of IARP approached PRA to co-host a 1-day event in Pittsburgh, with the hope that it may be a way to ‘reach out’ to those in West Virginia. Eleanor reported that the Collaborations Conference will be held in Virginia Beach October 3-4, 2011, and the VRA website will have more information. Susan noted that the Maryland Transition Conference will be held in Ocean City, and the MRA website has the details. Stephanie reported that the PRA Board Meeting will be held on September 21, 2011. Philip requested that everyone send information regarding trainings and events to Debbie.
- Carl reported that he sent out requests for 2012 Board positions, including President-Elect, Secretary, Treasurer. He asked Debbie if she would be interested in running for the position of Secretary again, and she responded that she would. Discussion held regarding the length of the positions: President / 1 year; Secretary / 1 year; MAR representative / 3 years; Treasurer / 3 years.
New Business
- Silent Auction: Eleanor noted that she could accept items, if small, and that shipping directly to the hotel in advance would be very expensive.
- NRA Conference 2011: Discussion ensued regarding the vendors and exhibits, with an anticipated number of 15 in the hallway. Eleanor noted that a package went to potential vendors. The MAR Board Meeting will be held at the conference in Salt Lake City on Thursday, October 13, 2011 at 12:00 noon. (Executive Board Room 500)
- Eleanor provided the Board with an update from the NRA Board.
The NRA front office has changed.
NRA would welcome donations.
Brian Coupe is the new membership coordinator.
Kim Joy’s position will not be filled.
NRA will hire 2 part-time temporary people to assist Brian Coupe.
Refinancing the offices again is being discussed.
Board members can volunteer to assist with the membership software.
The resource development committee has been working very hard.
The New York region has put in a proposal to host the 2013 NRA Conference.
A contract has been signed for the 2012 NRA Conference in Chicago, Illinois, in September.
Two people are running for President-Elect: David Beech and Russ Thelin. Please vote.
Request that we look at the awards on the NRA website and consider nominating someone.
Several people are running for NRA Board Member-At-Large. Please vote.
NRA will pay out rebates to the State Chapters for the 1st 3 months, and hopefully for 6 months.
Future Meetings
Dates: 10/13/11 (to be held @ NRA Conference in Salt Lake City)
12/06/11
all meetings: 12:30 pm – 1:30 pm
4th Tuesday / every other month (unless otherwise noted)
Adjournment
Meeting adjourned at 1:29 pm.
Submitted by: Debbie Veale, MAR Secretary 2011
NRA MID-ATLANTIC REGION BOARD MEETING
June 28, 2011 Telephone Conference
Call to Order
Philip Cooke called the meeting to order at 12:35. Those in attendance were Philip Cooke, HarrietAnn Litwin, Debbie Veale, Michael Fiore, Eleanor Williams, Carl Marshall, Sandy Miller, Joan Kester, Susan Gugliuzza, and Stephanie Pranses.
Minutes
Minutes from the February 22, 2011 meeting were presented and reviewed. Minutes from the April 19, 2011 meeting were presented and reviewed. No changes were suggested or made. HarrietAnn made a motion to accept the minutes. Susan seconded the motion. All approved.
Treasurer’s Report
The Treasurer’s report was presented by Michael Fiori. In that he had just taken over the duties of Treasurer, a formal report was not presented. Discussion held regarding setting up an account for MAR at a local credit union within the next week. In order to set up this account, MAR will need a copy of the ByLaws, and an Employer ID Number (EIN).
Old Business
- By-Laws: Discussion continued regarding the By-Laws, in reference to what should be on the website. It was confirmed that we could post the proposed By-Laws to the VRA and PRA websites. Carl has made the final edits and revisions and will send out, and request feedback. Questions posed regarding how to advertise to everyone, and current membership lists (PA). Eleanor noted that Kim Joy is no longer with NRA, and Brian Coupe is the new NRA Membership Chair. HarrietAnn questioned the status of Life Members on the membership lists. Philip will request the most current membership list from NRA.
- Webinars / Training: Continued dialogue held regarding MAR webinars / training. Carl noted that webinars are more convenient, more cost effective, and MAR has no other way to generate funds. Michael volunteered to set up the webinars and Carl volunteered to manage the credits.
- Regional Conferences: Discussion continued about ‘face-to-face’ regional conferences. Although employer reimbursement was noted to be the primary issue hampering this, it was suggested that we attempt to attend as many conferences, meetings, trainings and events in other states. Philip requested that everyone send information regarding trainings and events to Debbie. Stephanie reported an upcoming event in PA in September, and will provide details as it develops, Maryland will host a Job Development / Placement training in July, and a website for training in Pennsylvania was provided (www.pattan.net)
New Business
- NRA Conference 2011: To be held in Salt Lake City in October. Eleanor, Stephanie, Michael and possibly Carl will be in attendance. Eleanor noted that there is $1,500,00 allotted in the budget for the MAR President to attend. In that MAR only receives $2.00 / person that joins, the idea of a fundraiser was discussed, with Philip suggesting a ‘give away cruise.’
- Carl noted that he was contacted by the IARP President regarding co-hosting an event in fall 2011. He will keep the MAR Board up-to-date.
- In response to the final MAR Board 2011 listing, which included each State President and Representative to the MAR Board, HarrietAnn questioned the number of West Virginia NRA members, with Philip noting a large number of Life Members, according to his most recent roster of members. The exact number is unclear, but it appears that there are at least 12 ‘due-paying’ members in WV. Dialogue held regarding their ‘inactive chapter’ status, and the possibility of reviving this state chapter.
- Carl requested that everyone ‘advertise / recruit’ for the positions on the Board that will be vacant for 2011: President-Elect (1 year); Secretary (1 year); Treasurer (1 year).
Future Meetings
Dates: 8/23/11
10/13/11 (to be held @ NRA Conference in Salt Lake City)
12/06/11
all meetings: 12:30 pm – 1:30pm
4th Tuesday / every other month (unless otherwise noted)
via telephone conferencing : dial 1-866-698-3846 / code 5135199
Adjournment
Meeting adjourned at 1:25pm.
Submitted by: Debbie Veale, MAR Secretary 2011
Page 2
MID-ATLANTIC BOARD MEETING MINUTES
NRA MID-ATLANTIC REGION BOARD MEETING - April 19, 2011 Telephone Conrence
Call to Order
Philip Cooke called the meeting to order at 12:18. Those in attendance were Philip Cooke, Mary Kaye Johnston, Carl Marshall, Debbie Veale, HarrietAnn Litwin, Evan Jones, and Eleanor Williams. Quorum was not reached.
Minutes
Minutes from the February 22, 2011 meeting were presented and reviewed. Changes were suggested and will be made. Minutes could not be approved due to lack of a quorum.
Treasurer’s Report
The Treasurer’s report was presented by Evan Jones. Report not approved due to lack of a quorum. Eleanor noted that she would get the VRA dues to Evan. A discussion was held regarding the position of Treasurer and who may be willing to assume responsibility for the remainder of the 3-year term. Several individuals were suggested, including Michael Fiore, who has volunteered, as noted by Eleanor.
Old Business
- By-Laws: Discussion continued regarding the By-Laws, in reference to what should be on the website. It was confirmed that we could post the proposed By-Laws to the VRA and PRA websites, and Carl will send the draft By-Laws to them, prior to sending the Kim Joy at NRA.
- Election Results / MAR Officers / Board / Chapter Representatives for 2011: Dialogue was held regarding the MAR Officers / Board / Chapter Representative and the need for up-to-date information. Debbie will contact the necessary parties to finalize the list.
- MAR Awards: Carl discussed the MAR Awards that were presented to Rose Higby and Ken Hergenrather at the Pennsylvania Rehabilitation Association conference in March 2011. He reported that he could prepare a story / pictures for Contemporary Rehab.
- Teleconference Alternative / Webinars / Training: Continued dialogue held regarding MAR planning webinars / training. It was suggested that we continue to look for cost-effective alternatives.
New Business
- Regional Conference: Discussion held regarding the possibility of having a ‘face-to-face’ regional conference. Employer reimbursement was noted to be the primary issue at this time.
Future Meetings
Dates: 6/28/11
8/23/11
10/13/11 (to be held @ NRA Conference in Salt Lake City)
12/06/11
all meetings: 12:00 pm – 1:30pm
4th Tuesday / every other month (unless otherwise noted)
via telephone conferencing : dial 1-866-698-3846 / code 5135199
Adjournment
Meeting adjourned at 1:01pm.
Submitted by: Debbie Veale, MAR Secretary 2011
NRA MID-ATLANTIC REGION BOARD MEETING - February 22, 2011
Call to Order
Philip Cooke called the meeting to order. Those in attendance were Philip Cooke, Mary Kaye Johnston, Carl Marshall, Debbie Veale, HarrietAnn Litwin, Evan Jones, (who else?) A quorum was reached.
Minutes
Minutes from the December 7, 2010 meeting were presented and reviewed. Carl moved they be accepted; Beth seconded the motion. The minutes were approved as presented.
Treasurer’s Report
The Treasurer’s report was presented by Evan Jones. Carl moved they be accepted; HarrietAnn seconded the motion. The Treasurer’s report was approved as presented.
Old Business
- By-Laws: Discussion continued regarding the By-Laws, in reference to what should be on the website. Previous discussions indicated that NRA would be asked to send an email to members regarding the proposed changes to the By-Laws, as well as how to cast a vote regarding the changes, once the ‘draft of the updated By-Laws’ are posted.
- Election Results: The results of the 2010 election are in, and here is the 2011 MAR Board.
Philip Cooke President
Carl Marshall Past President
HarrietAnn Litwin President-Elect
Evan Jones Treasurer
Debbie Veale Secretary
Eleanor Williams MAR Representative to NRA
Mary Kaye Johnston Virginia Representative to MAR Board
Jane Bennett Virginia Representative to MAR Board
Joan Kester Pennsylvania Representative to MAR Board
Ray Feroz` Pennsylvania Representative to MAR Board
Deborah Bradl Delaware Representative to the MAR Board
Barbara Mallory Delaware Representative to the MAR Board
Susan Gugliuzza Maryland Representative to MAR Board
William Talley Maryland Representative to MAR Board
Ken Hergenrather Washington, D. C. Representative to MAR Board
Faith Hicks West Virginia Representative to MAR Board
Sandra Miller West Virginia Representative to MAR Board
Ashley Tasker West Virginia Representative to MAR Board
- Spring Training: Plans had been discussed for MAR to hold a training program following the NRA Legislative Summit, and while Robert Froehlich was willing to conduct training on ethics, plans were not finalized in time to make these arrangements. The idea of holding a MAR business meeting after the Summit was discussed, but not confirmed.
New Business
- MAR Awards: Carl reported on the nominations for the MAR Awards. Rose Higby was nominated for the Administration Award, and Ken Hergenrather was nominated for the Rehabilitation Professional Development Award. Both were approved by the Board. They will receive their awards at the Pennsylvania Rehabilitation Association conference on March 31, 2011.
- Teleconference Alternative: A discussion ensued regarding the feasibility of meeting at sites, as well as the problem with our respective agencies funding our attendance at these functions.
- Webinars: Dialogue held regarding MAR planning webinars. Questions such as the cost, interest and potential topics (e.g. ethics, social media / dual relationships) were discussed. Mary Kaye suggested this idea be posted on the website to gather feedback.
- Officer / Board Listing: Carl suggested that there be an up-to-date Officer / Board Listing for each state chapter, which will include the name, position, and contact information for each person.
Future Meetings
Dates: 4/19/11
6/28/11
8/23/11
10/13/11 (to be held @ NRA Conference in Salt Lake City)
12/06/11
all meetings: 12:00 pm – 1:30pm
4th Tuesday / every other month (unless otherwise noted)
via telephone conferencing : dial 1-866-698-3846 / code 5135199
Adjournment
Carl moved to adjourn the meeting. HarrietAnn seconded the motion. Meeting adjourned at 1:18pm.
Submitted by: Debbie Veale, MAR Secretary 2011
NRA MID-ATLANTIC REGION BOARD MEETING
New Orleans October 14, 2010
Call to Order
Carl Marshall called the meeting to order at 12:12 PM Eastern 11:12 AM Central. Those in attendance were: Carl Marshall, Eleanor Williams, and Ken Hergenrather (at the Annual NRA Convention), and HarrietAnn Litwin (calling in). No quorum was reached.
Minutes
Previous minutes could not be approved due to lack of a quorum.
Treasurer’s Report
Evan Jones was not present to make a report.
MAR Representative to NRA Board Report
Ken did not make a report.
Old Business
Elections
As the immediate past president, Eleanor is looking for nominations for 2011 with the goal of sending out ballots on or around Nov. 1st. The positions for which no candidates had stepped forward were President-Elect and Treasurer. HarrietAnn indicated that if there was a position other than Secretary in which she was needed, she would step forward. Eleanor asked if HarrietAnn would accept the nomination for President-Elect. HarrietAnn agreed. Eleanor is still looking for nominees for Treasurer and Secretary. Several names were suggested and will be contacted.
Regional Training Event
The region is planning to sponsor a training program in conjunction with the Governmental Affairs Summit scheduled March 20-22, 2011. MAR’s training will follow on March 23rd. Subject matter considered was ethics and/or an IRI topic since they may be developed by that date.
Constitution and Bylaw Revisions
The current bylaws indicate that revisions to the constitution and bylaws should be voted on at the Annual Conference of the National Rehabilitation Association. In the absence of a quorum, it was not possible to formally accept the revisions. The individuals present discussed the proposed version and recommended one additional recommended change to Section 3.b. that addresses the allotment of funds to support the travel and participation of the Regional Representative and President at NRA Board meetings. It was recommended that instead of setting a specific dollar amount in the bylaws that the financial support be determined annually by the MAR Board as part of the annual budget process.
The members present unanimously voted to endorse the Mid-Atlantic Constitution and Bylaws and to recommend that the rules be waived to allow the entire NRA Mid-Atlantic Region Board vote on the Constitution and Bylaws at the December 7, 2010 meeting.
Next Meetings: The following dates were chosen for future MAR Board meetings. Please note them on your calendar.
Tuesday, December 7, 2010 @ noon
Tuesday, February 22, 2011 @ noon
Tuesday, May 24, 2011 @ noon
Adjournment
The meeting was adjourned at 12:44 PM Eastern, 11:44 AM Central.
===========================================================================================
NRA MID-ATLANTIC REGION BOARD MEETING August 17, 2010
Call to Order
Carl Marshall called the meeting to order at 12:08 PM. Those in attendance were: Carl Marshall, Eleanor Williams, Philip Cooke, Evan Jones, Ken Hergenrather, Susan Gugliuzza, Sandra Miller, Jane Bennett, Deborah Bradl, and Ray Feroz.
Minutes
Philip Cooke moved to accept both the minutes of the March 23rd and May 25th meetings. The motioned was seconded by Ray Feroz and they were unanimously accepted.
Treasurer’s Report
Evan Jones moved to accept the Treasurer’s Report of May 25th. The motion was seconded by Ray Feroz and the report was unanimously accepted.
Evan reported that there were no expenses since the last report and an income of $750 from Virginia for 2010 chapter dues. He indicated that Maryland has not paid 2010 dues. Susan Gugliuzza was of the understanding that MD paid 2010 dues but Evan indicated the payment was for 2009 dues. This situation will be clarified by Evan.
Ray Feroz moved to accept today’s Treasurer’s report that was seconded by Eleanor Williams. It was accepted unanimously.
MAR Representative to NRA Board Report
Ken Hergenrather, via Carl Marshall, provided the most recently approved NRA Board Minutes to the MAR Board. The July NRA Board meeting focused on strategic planning. Some of the topics raised were increasing Association membership, the NRA mission, increasing visibility, and financial issues. The NRA Board has decided to be a supportive observer of the once called “mega” conference that is now referred to as a “unity” conference. The NRA Board drafted a proclamation regarding support of a national vocational counselor licensing effort. (Note: the proclamation has undergone additional revisions and should not be shared with others.)
Old Business
Elections
Eleanor Williams indicated that she is seeking candidates for the offices of President Elect, Secretary, Treasurer, and MAR Representative to the NRA Board. Two people have indicated interest in the Secretary and Representative positions. Eleanor will contact Chapter Presidents again to encourage additional candidates. The NRA office will handle ballot counting and an organization local to Eleanor will prepare the ballots. The plan is to mail the ballots no later than November 1st with a return postmark requirement no later than November 15th.
NRA National Conference
The national conference will be in New Orleans from October 12th to October 17th. The MAR Board meeting will be held on Thursday, October 14th beginning at 12:00 noon (Eastern Time), 11:00 AM (Central Time). It was previously decided that a $200 charge by the hotel for speaker phone service was prohibitive. Carl will attempt to include MAR Board members in the meeting by using either cell phone speaker features or a lodging room speaker phone and employing the traditional toll-free call-in arrangement.
There was some discussion regarding the need and appropriateness of financially supporting the MAR President and MAR Representative to attend the national conference in light of the Bylaws requirements and the limited organizational income. The Bylaws indicate/imply that a MAR Board meeting shall be held in concert with the NRA national conference that suggests that the President must travel to wherever the national meeting is held. The consensus was that both should receive financial support to attend required meetings but thought should be given to revising the Bylaws to minimize costs. This issue will be addressed more when discussing Bylaw revisions.
It was moved by Eleanor Williams and seconded by Sandy Miller to provide up to $700 for the MAR President to attend the national conference. The motion was accepted with one abstention. Ken Hergenrather indicated that he has requested George Washington University to provide up to $1000 to offset his costs to attend the conference. He should know of their decision in about two weeks.
Bylaws Changes
The Board continued to review the Constitution and Bylaws. Today’s focus was on Part II, Article X which had only minor revisions and Article XI that will have substantial changes to Section 3. The recommendation is to support the President and the Representative to a maximum of $1400 per year to attend meetings. It was suggested to revise all references to holding a MAR Board meeting in concert with the NRA national conference, replaced by holding a MAR Board meeting in concert with the NRA Legislative Summit that is always held in our Region (Alexandria). In doing so it will be less expense and easier for more MAR Board members to attend in person.
Carl will incorporate these revisions and send the proposed revised Bylaws to entire Board for review. If possible, it would be advantageous to take action during the next meeting.
New Business
Next Meetings
The following dates were chosen for the first two 2011 MAR Board meetings: Tuesday, February 22, 2011 and Tuesday, May 24, 2011. Additional dates will be picked a future meeting.
Future Planning
It is necessary to generate additional sources of revenue to support Regional activities and expenses since income is less than expenses. It was suggested that we sponsor another training program, maybe focused on ethics, and in tandem with the Legislative Summit. Eleanor Williams, Sandy Miller and Philip Cooke agreed to begin planning and report back to the Board at the next meeting.
Philip Cooke suggested considering holding a raffle of some kind, maybe a cruise, to raise money. This and other ideas will be discussed more in the future.
Other New Business
Carl reminded all to consider nominations for the Regional awards. Nominations are due by January 31, 2011.
The southwest region regional president, Gary Rainaldi, invited all regional presidents to participate in a regional conference call to chat about common interests. It will be held on August 25, 2010.
Adjournment
Motion: The meeting was adjourned at 1:30 PM.
Next Meetings:
Thursday, October 14, 2010: 11:00 AM (Central Time), 12:00 Noon (Eastern Time), New Orleans
Tuesday, December 7, 2010: 12:00 noon
Tuesday, February, 22, 2011: 12:00 noon
Tuesday, May 24, 2011: 12:00 noon
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NRA MID-ATLANTIC REGION BOARD MEETING
July 2009
Call to Order
Carl Marshall called the meeting to order at 12:05 PM. Those in attendance were: Carl Marshall, Eleanor Williams, Ken Hergenrather, Melissa James, HarrietAnn Litwin, Sandra Miller, Barbara Mallory, Philip Cooke, Mary Kay Johnston, and Terry Dailey.
Minutes
Ken Hergenrather proposed that the minutes of the March 31, 2009 meeting be approved. Philip Cooke seconded the motion. The minutes were approved by acclamation.
Treasurer’s Report
Evan Jones was not present to make a report. Based on the minimal spending during the past quarter, it is estimated that the treasury remains at approximately $15,000.00.
MAR Representative to NRA Board Report
Ken Hergenrather indicated that he would be unable to attend the upcoming NRA Board meeting that is scheduled for July 24-26, 2009. During the course of the meeting, Ken was able to contact Bonnie Hawley who agreed, via e-mail, to represent MAR at the upcoming meeting.
Carl Marshall asked for suggested topics/inquiries for the upcoming NRA Board Meeting. The following were recommended:
• Whether local boards are able to get a copy of the minutes from the national board
• Updates on the new membership software
• Getting current membership lists from NRA; the state lists never seem to match the lists received from national
• Would it be possible to get the names and contact information for people whose memberships have lapsed so that there could be follow-up on the state level
Carl Marshall or Ken Hergenrather will pass these topics along to Bonnie Hawley.
Old Business
Status of State Dues
It is believed that all the states have paid their dues for 2008. Evan Jones would need to confirm this. According to the by-laws, dues for 2009 were due at the end of March, but no attempt has been made until today to solicit them. Accordingly, all states should send the dues using the following formula:
(membership as of 12/31/08 minus life members) x $2.00 up to an upper limit of $500.00.
The by-laws indicate a minimum of $100/state, but the minimum was removed at an MAR board meeting last year. While the minimum is not in effect, it was noted that MAR should go through the process of making this a by-law change.
Dues should be sent to the MAR treasurer:
Evan Jones
Vocational Services Manager
Fairfax-Falls Church Community Services Board
12011 Government Center Parkway, Suite 300
Fairfax, VA 22035
Elections
Elections have taken place. Philip Cooke was elected as president-elect, and HarrietAnn Litwin was elected as secretary. The terms of office should have been January through December of 2009, but are effective as of this meeting. Accordingly, it was proposed that MAR forego elections in December of 2009.
Motion: Eleanor Williams proposed that, as the three individuals have agreed to do this, that Carl Marshall remain president through 2010, Philip Cooke remain president-elect through 2010, and HarrietAnn Litwin remain secretary through 2010. Melissa James seconded the motion. The motion carried by acclamation.
The next MAR elections will take place in Fall of 2010 at which time MAR will elect a president-elect and secretary for one-year terms and a treasurer and NRA board representatives for three-year terms. These newly elected officers will take their positions effective January 2011.
Regional Training Event
Carl Marshall has contacted Deborah Lovely, offering to make a presentation at West Virginia DRS’s annual training conference in September. No response has been received since the March 31st meeting. Carl will follow up with Ms. Lovely.
New Business
Endorsement of an NRA Candidate
Ken Hergenrather has been contacted by Sara Sundeen who is seeking the office of president-elect of NRA. Ms. Sundeen, from Minnesota, has been active with NRA for several years on the regional and national level. Several members of the MAR Board are familiar with Ms. Sundeen and spoke well of her.
As of this meeting, it was not clear who would oppose Ms. Sundeen in the national election. The full slate should be available in the upcoming Contemporary Rehab which will be sent electronically. Following receipt of the next issue, the board will vote, by e-mail, on the decision to endorse one of the candidates.
Funding for the NRA Annual Conference
Ken Hergenrather indicated that GWU will no longer be funding his attendance to the conference as a training expense. He requested MAR support. According to the by-laws, Ken is eligible for up to $1,500.00 annually to attend NRA Board Meetings including the meeting at the annual conference.
In 2008, MAR provided financial support to send our president to the annual conference. Similarly, Carl Marshall, current MAR president, requested assistance to attend the 2009 conference. Carl plans to attend and has sent several proposals for presentation topics. If accepted as a speaker, he would attend at a slightly reduced rate. The basic early-registration fee is $225.00 and the estimated cost for the hotel will be $480.00. The cost of travel is unknown at this time.
Motion: Eleanor Williams proposed and HarrietAnn Litwin seconded that MAR offer support up to $700 towards the support of Carl’s attendance at the NRA Annual Conference. The motion was passed by acclamation.
MAR Operating Budget
Eleanor Williams suggested that we develop an MAR annual operating budget. The budget would estimate revenue to be received as dues from the state chapters and other sources. The budget would also standardize support for the MAR president to attend the annual conference. Carl Marshall indicated that this would be a topic for an upcoming MAR Board meeting.
Next Meetings: The following dates were chosen for future MAR Board meetings. Please note them on your calendar.
September 10, 11, or 12, 2009 – Meeting will be held in Kentucky as part of the NRA Annual training Conference in Louisville. The specific date & time to be determined by next meeting. HarrietAnn Litwin asked if it would be possible for the meeting to include individuals who want to “teleconference in?” Carl Marshall indicated that he will contact NRA to find out if arrangements could be made and, if possible, inform as of the date and time (in both time zones).
November 17, 2009 at 12:00 Noon – Telephone conference call
Adjournment
Motion: HarrietAnn Litwin moved to adjourn the meeting at 1:05 PM. The motion was seconded by Philip Cooke and carried unanimously.
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